Paralegal, Sr- San Jose, CA- Hybrid

Skills: Paralegal, In-house employment paralegal, Case Manager, MS Office, Google Drive, G-Suite, eDiscovery Tools, Billing, Invoice Management System

Experience level: Mid-senior

Experience required: 5 Years

Education level: All education level

Job function: Legal

Industry: Financial Services

Pay rate : $40 per hour

Total position: 1

Relocation assistance: No

Visa sponsorship eligibility: No

Job Description: 

Build and continuously improve the Employment Legal team’s foundational systems and processes that will enable the team to effectively support our business partners, including creation of standardized processes, automated workflows, and documentation management systems.

Administrative Support:

• Draft, review, and format a variety of legal documents, correspondence, and presentations.
• Manage employment intakes and conduct initial review to ensure sufficient information and documentation submitted for Employment Legal team to advise. Prepare initial response to partnership intakes and manage response expectations.
• Maintain updated Google Drive files for all intakes and correspondence. Ensure timely and accurate filing and record-keeping.
• Schedule meetings, depositions, mediations, and other legal proceedings.
• Assist with invoice management from outside counsel and vendors, ensuring accuracy and adherence to billing guidelines.
• Assist with the development and implementation of Employment Legal processes and procedures to enhance efficiency.

Litigation management:

• Manage and maintain comprehensive electronic and physical case files for all employment-related litigation, arbitrations, agency charges (e.g., EEOC, DFEH, DOL), and internal investigations.
• Track key deadlines, statutes of limitations, and calendaring for all active matters.
• Coordinate and organize discovery responses, including document collection, review, and production.
• Assist with the preparation of legal pleadings, motions, briefs, and other court filings.
• Liaise with outside counsel on ongoing matters, ensuring efficient information flow and adherence to company policies.
• Maintain and update case files and systems with accurate and timely information.

Compliance & Investigations:

• Support internal investigations by organizing documents, scheduling interviews, and maintaining confidentiality.
• Assist with compliance initiatives related to employment laws and regulations.
• Help develop and maintain employment law resources and training materials for the HR and management teams.

Project Management 

• Develop and manage project plans for high priority projects, including build-out of key documents re goal setting, use case development, stakeholder engagement, roles and responsibilities (RACI), risks, milestones, and resource tracking
• Identify project gaps and blockers and take action to resolve them effectively
• Identify, build relationships with, communicate with, connect, and influence stakeholders to facilitate timely and effective progress of project
• Ensure the project’s goals are attained or reprioritized if necessary
• Conduct retrospectives that assess and document learnings, analysis, and feedback from the project team.

Notes from Hiring Manager:

Work Shift Hours:
9-5pm PT
Interview Process:
Multiple (1 one-to-one interview, then 1 interview panel with a few of my team members)
Special Software or Skills:
Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Google Drive / G-Suite
Case management / eDiscovery tools (e.g., Exterro)
Billing / invoice management system
Skills:
Litigation holds, discovery management, and document review/production
Data tracking and analytics for litigation and employment matters
Project management
Cross-functional collaboration (HR, IT, Employee Relations)
Additional Information:
Looking to keep this role local to San Jose, CA, but open to remote
In-house employment paralegal/case manager experience
Hybrid – 3 days in office
Multi-Task
Excellent organizational
True people person

MUST HAVE:

• 5 – 7 years of In-house employment paralegal/case manager experience.
• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Google Drive / G-Suite.
• Case management / eDiscovery tools (e.g., Exterro).
• Billing / invoice management system.

Screening question:

1.) What is the candidate’s full legal name?

2.) Please provide candidate’s Month and Day of DOB and the last four digits of their SSN (required for submission to client as a unique identifier):

3.) What is candidate’s desired hourly pay rate?

4.) Please provide the link to candidate’s LinkedIn profile:

5.) Is the candidate legally authorized to work in the US for any employer?

6.) Will the candidate now or in the future, require immigration sponsorship for work authorization (for example, H-1B status)?

7.) Has the candidate applied or been interviewed for any role with this company in the past? If so, please provide details.

8.) Please Select

9.) Where is the candidate located? If candidate is not near the job location, please explain relocation plan in detail (e.g. timeline, relocating with family, selling/buying property)

BILL

San Jose, California

BILL (NYSE: BILL) is a leader in financial automation software for small and midsize businesses (SMBs). We are dedicated to automating the future of finance so businesses can thrive. Hundreds of thousands of businesses trust BILL solutions to manage financial workflows, including payables, receivables, and spend and expense management.

http://www.bill.com